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October 17, 2006 Minutes

Student Services Council Meeting

Tuesday, October 17, 2006

2:30 p.m. in Caesar Lounge

Minutes

Attendance: George Maniates, Chair, Leona Adams, Sally Birkam, Janie Brooks, Christina Donley-Abs., Joe Doyle, Ryan Huls, Mark Jacobitz, Peggy Jacobks-Abs., Joe Kelsey, Renica Love, Lisa Makin-Abs., Beth Postema, Jean Roberts, Jon Romkema, Kamlesh Sanghvi, Bob Vanderlaan, Andy Wible, Rosemary Zink-Abs. , Brenda Mitcheltree, Recording Secretary

George Maniates called the meeting to order at 2:33 p.m.

The agenda was approved with one addition; Appointment of a Representative to the Business Administration Council.

Minutes of September 19, 2006 approved as presented. A numbering system has been established for student petitions and the minutes will be amended to reflect the new system.

Committee Reports:

Student Organization Committee/Special Events Committee-Sally Birkam reported: No additional contact from the Hockey Club. The clubs are active and special events are ongoing. The clubs will sponsor a community Halloween party on October 28 for grade school aged children.
Financial Aid Review Committee-Janie Brooks reported the committee has not met.
Enrollment Management Committee-George reported: Trynette Lottie-Harps is chair of the Enrollment Management Task Force which will be incorporated into this committee. A new recruitment effort ‘Welcome Wednesday’ will begin in November. Prospective students will meet with faculty and staff and tour the building. Recruitment efforts are being expanded to include businesses, churches and schools.

Student Appeal Process of Petition Decisions-The decision of the SSC will be final as stated in the college catalog. Students may appeal the decision to the Board of Trustees through the President’s Office.

Petitions-Students will be notified of SSC meetings dates; students may attend to speak to their petition. It was suggested guidelines be written to address tuition refunds.

2006FA-2007SU Petitions 7-12

Petition 7-Tuition Refund Fall 2006-Jean Roberts proposed a motion to approve the requested 100% refund which was seconded and approved.
Petition 8-Tuition Refund Summer 2006, ECON 101-Jean Roberts proposed a motion to deny the requested 100% refund which was seconded and defeated. Joe Doyle proposed a motion to approve a 100% refund which was seconded and approved.
Petition 9-Tuition Refund and Withdrawal Illness Summer 2006, MATH 50-Jean proposed a motion to approve the requested 100% refund and WI which was seconded and approved.
Petition 10-Tuition Refund and Withdrawal Illness Fall 2006, DNC 101-Jean proposed a motion to approve the requested 100% refund and WI which was seconded and approved.
Petition 11-Tuition Refund and Withdrawal Illness Fall 2006, MT 101A-Jean proposed a motion to approve the requested 100% refund and WI which was seconded and approved.
Petition 12-Tuition Refund and Withdrawal Illness Fall 2006-Jean proposed a motion to approve the requested 100% refund and WI which was seconded and approved.

Noel Levitz Consulting Visit-Consultants met with faculty, staff and students to examine enrollment, and MCC’s business processes. Some areas of concern were: recruitment, web resources available to students, student orientation, targeted markets, advising and financial aid. Vice President of Student Services, Janie Brooks, will distribute copies of the written report when it becomes available.

MCC’s smoking policy and designated smoking areas were discussed. There are 13 areas where smoking is allowed on campus that were carefully chosen away from areas of entry and air intake vents. The courtyard is not a designated area because of air intakes; and the courtyard is closed during the winter because of dangerous ice and snow that fall from the roof. There are concerns with persons that continue to smoke in non-designated areas. Suggestions to enforce the smoking policy included: hold a smoking forum to discuss the issues, create an area that is warm and dry for smokers, post directions to designated smoking areas, offer smoking cessation programs. Beth Postema and Joe Doyle will meet to discuss ways to promote the smoking policy.

SSC membership-Bob Vanderlaan will request the Faculty Senate to select two additional faculty members to serve on the Student Services Council. Lori Fuller has resigned her position in the bookstore and the new bookstore manager will be asked to serve on the SSC.

Beth Postema will serve as the SSC representative to the Business Administrative Council.

An automatic entry door has been installed in the Library to accommodate handicapped students.

Meeting adjourned at 3:38 p.m.

Next meeting Tuesday, November 21, 2:30 in Caesar Lounge. Agenda items are due to Brenda Mitcheltree no later than Tuesday November 14^th.

Brenda Mitcheltree, Recording Secretary

Student Services

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October 17, 2006 Minutes