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SSC Minutes 9-19-06

Student Services Council Meeting

Tuesday, September 19, 2006

2:30 p.m. in L167 and L169

Minutes

Attendance: George Maniates, Janie Brooks, Renica Love, Sally Birkam, Jean Roberts, Peggy Jacobks, Jon Romkema, Andy Wible, Beth Postema, Joe Kelsey, Ryan Huls, Carol Briggs-Erickson, Kamlesh Sanghvi, Rosemary Zink, Lori Fuller, Mark Jacobitz, Sandy Ring and Larry Visconti. Absent: Leona Adams and Lisa Makin.

Janie P. Brooks called the meeting to order promptly at 2:30 p.m.

The agenda was approved with one addition, Official Final High School Transcript Proposal.

Larry Visconti briefly explained the Institutional Governance for Internal Communication and the Student Services Council Purpose and Functions and entertained questions.

Larry Visconti asked for nominations from the floor for Chair. Janie Brooks and Renica Love declined the nomination; George Maniates was elected unanimously and presided over the remainder of the meeting.

Point of discussion-Is consensus rule or majority rule required? Kamlish Sanghvi proposed a motion requiring 2/3 majority vote. It was seconded and amended following discussion to 2/3 majority except for student petitions when a 50% +1 majority would be required. Motion was not adopted. Jon Romkema proposed a motion requiring a simple majority be required for all SSC business and it was seconded and adopted.

Committee Reports:

Student Organization Committee/Special Events Committee-Sandy Ring and Sally Birkam distributed several supporting documents and addressed them briefly.

Registered Student Organization Handbook-Copyright Media guidelines were added. Andy Wible proposed a motion to accept the addition to the handbook as written. Motion adopted.
Special Events Committee minutes and treasurer reports-Larry Visconti commended the efforts of the SEC. Kamlish Sanghvi proposed a motion to accept as information the minutes and treasurer reports which was seconded and adopted.
Club Budget Requests 06-07-Andy Wible proposed a motion to approve which was seconded and discussion ensued during which it was requested in future supporting materials needed to be presented as well. The motion was amended for approval with the understanding there would be a change in procedure in the future. Motion adopted.

Financial Aid Review Committee-Janie Brooks-No Report
Enrollment Management Committee-Trynette Lottie-Harps-No Report

Hockey Club-Sally Birkam distributed copies of the proposed Hockey Club Constitution and 2006 Budget. Eric Maxwell will be the new coach and Sally Birkam agreed to serve as advisor. Ms. Birkam shared the background and problems of the previous Hockey Club. Ms. Birkam proposed a motion to reinstate the Hockey Club if the outstanding balance is paid in full before practice begins that was seconded and adopted after debate.

Student Petitions-Jean Roberts distributed six (6) student petitions for tuition refunds.

Petition 1 – Welding 101 – Fall 2006, student requested tuition refund. Jon Romkema proposed a motion to deny the petition which was seconded and adopted.
Petition 2 – PEA 101 – Spring 2006, student requested Withdrawal Illness (WI) and tuition refund. Larry Visconti proposed a motion to approve the petition which was seconded and adopted.
Petition 3 – CSS 100 – Summer 2006, student requested tuition refund. Jean Roberts proposed a motion to deny the petition which was seconded and adopted.
Petition 4 – Biol 10 A Lec and Lab – Fall 2006, student requested Withdrawal Illness (WI) and truition refund. Jon Romkema proposed a motion to approve the petition which was seconded and adopted.
Petition 5 – Math 50 – Fall 2006 , student requested tuition refund. Brenda Mitcheltree proposed a motion to deny the petition which was seconded and adopted.
Petition 6 – Bus 200 – Spring 2006, student requested Withdrawal Illness (WI) and tuition refund. Tabled for more information.

Following a brief discussion on Student Petitions Procedures Jon Romkema proposed a motion that the SSC be the final deciding body in student petition decisions. Additional discussion on the appeal process when the student does not agree with the decision took place. Chair Mr. Maniates will ask for clarification from the College President and Coordinating Committee on procedure. Motion adopted.

Admissions-Official High School Transcript-A proposal was put before the committee to require an official final high school transcript or GED scores and to not accept a copy of the high school diploma. Larry Visconti proposed a motion to accept the proposal that was seconded and adopted.

Proposed Campus Health Clinic-Information on a Women’s Health Care Clinic proposal from Muskegon Family Care was presented. It has the support of College President, Dr. Rule, and the nursing department. Andy Wible proposed a motion that we support the proposal which was seconded and the motion was adopted.

Student Injury and Sickness Plan-Janie Brooks distributed American College Student Association (ACSA) brochures-2006-07 Student Injury and Sickness Insurance Plans that will be made available to students in several display areas throughout the college.

Student Employee and Supervisors’ Guides-Sally Birkam distributed updated brochures-Supervisors’ Guide for Student Employees and Student Employee Guide. There will no longer be a distinction between work study students and student assistants.

Noel Levitz Student Satisfaction Survey and Consulting Visit-Janie Brooks shared information on the upcoming Noel-Levitz Analysis October 9 and 10. Noel Levitz’ Student Satisfaction Inventories have been completed in several upper level courses in several subject areas in preparation for the consulting firm’s visit. Mr. Visconti suggested the results of the surveys be shared with the SSC.

Chair, Mr. Maniates requested agenda items with supporting documentation be submitted no later than one week before each meeting. Materials will be sent to committee members ahead of time so that decisions can be made in a timely manner.

Meeting adjourned at 4:45 p.m.

Next meeting Tuesday, October 17, 2:30 in Caesar Lounge.

Brenda Mitcheltree, Recording Secretary

Student Services

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SSC Minutes 9-19-06